Key Responsibilities

• Keep track of attendance records, monitor lateness/absence/manual miss punches, etc
• Perform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution, and composing correspondence
• Update shifts times/altering expected times prior to shift commencements to reduce missed punches
• Ensure exception reports are completed when required and filled out completely including signatures from the employee and department manager
• Ensure weekly OT report is received, completed and signed by manager
• Coordinate with payroll department for any missing forms
• Compare data entry with source documents in verification format to detect errors and correct as needed
• Enter fuel tickets into the application(s) daily to maintain established deadlines
• Input inventories, receipts and transfers daily
• Perform analysis of (loss/again) in the system daily
• Responsible for reconciling daily book inventories by individual supplier
• Validates monthly closing reports to ensure that monthly summaries add up to daily totals
• Maintain all base fueling billing through Accounts Payable
• Monitor station supply levels and order as necessary
• Validates monthly closing reports to ensure that monthly summaries add up to daily totals
• Organize, arrange, and enter document data in accordance with established procedures
• Build and maintain employee files per Menzies policies and procedures
• Any and all other task as requested by department managers or the General Manager

Safety, Security and Compliance

All employees have a responsibility and duty whilst at work to:

• Take reasonable care for the health and safety of themselves and of others who may be affected by their actions or omissions whilst at work.
• Fully versed in International Aviation Safety and Security standards and passionate about promoting them within the organization.
• Co-operate with their manager / supervisor to allow them to perform or comply with any legal requirements imposed on the company.
• Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, safety, or welfare reasons.
• Inform their manager / supervisor of any work situation, equipment or activity that represents a serious or immediate danger to health and safety.
• Report any hazards, near misses, incidents, accidents, or dangerous occurrences to their manager / supervisor, who will then follow the procedures contained in this manual.
• Carry out work in accordance with information and training provided and any specific workplace health and safety rules or procedures.
• Fully understand the company health and safety policy.
• Attend training courses as may be arranged by the Company.

Qualifications

• Bachelor’s degree preferred. High school diploma or general education degree (GED or one to two years related experience and/or training; or equivalent combination of education and experience.
• Knowledge of Krons and UltiPro software
• Proficient in Microsoft Office programs to include Word, Excel, PowerPoint
• Proficient typing skills with a minimum 35 wpm
• Excellent leadership and people management skills
• Strong communication and interpersonal skills balanced with a high level of confidence to influence and present at all levels
• Interpersonal skills: Independence, decisiveness and the ability to work accurately and independent of immediate support
• Able to influence, engage and motivate at all levels
• Flexible, determined to succeed and self-motivated
• All applicants must hold requisite employment authority to work in the USA
• Must be at least 18 years of age
• Must pass pre-employment drug screen
• Possess and maintain current valid Florida driver’s license
• Ability to proficiently read, write and speak English
• Able to remain calm under pressure
• Must pass FBI background check and obtain US Customs seal
• Must be available and flexible to work variable shifts including weekends and holidays

Knowledge, Skills and Abilities

• Ability to learn quickly
• Ability to understand and carry out oral and written instructions and request clarification when needed
• Strong interpersonal skills
• Ability to work as part of a team
• Ability to build relationships